History
In 2012, CREC Coworking was born in Poble Sec with the first coworking space to transform the work environment. In more than 1,000 m² and with 150 positions, Roman Calavera, CEO of CREC Coworking Barcelona and Sabadell, wanted to promote a new way of working focused on creating synergies between professionals and building a global community.
In 2016, they opened their second coworking space in Barcelona, CREC Eixample, and in 2017 they created a new coworking concept, social return coworking. To promote this new concept they opened Sinèrgics, a municipal coworking supported by the Ajuntament de Barcelona and the Districte de Sant Andreu, to promote active participation in development projects of the nearby environment. In addition, in 2019 they opened their first space outside Barcelona, CREC Sabadell, to offer the coworking option to more people.
With the aim of promoting the development of freelancers and SMEs, they currently have a community of more than 300 professionals and are distributed in 6 offices.
Challenge
Having a wide network of coworking spaces, CREC Coworking has specific needs in each of its spaces.
The main challenge they faced was the manual management of their office supplies, which caused high costs at all stages, from contracting rates to invoice management and contract optimization. The objective, therefore, was to find a solution to reduce the time and costs spent in this process.
"Before collaborating with Polaroo, supplies represented an excessive cost in every way: contracting, expense control, lack of knowledge of tariffs and above all loss of time for the team to try to understand and get the best out of all the suppliers", Carles López Parals
Solution
By implementing Polaroo's software, together with the personalized advice of our team of experts, we have been able to solve problems related to the billing process with electricity supply providers, as well as to acquire better energy rates thanks to an optimization study that we carried out ad hoc, in which we validated their power needs and identified their requirements for quality supplies.
In addition, internal operations have been simplified, which has reduced management times. Some of the most common procedures required at CREC Coworking include:
Problems in the invoicing of several electricity suppliers.
Creation of a customer area in the distribution company.
Claim to distributor about incorrect information in the contracted power.
Claim for maintenance charges, including invoices.
Claim for abnormally high bills.
According to Carles Lopes Parals:
"Honestly, I was unaware that someone could do this work for us. Polaroo was one of the best finds we have made in a long time. Reducing costs, reducing time, being able to analyze and evaluate supplies, especially for us who have many coworkings."
Results
The implementation of Polaroo has been a resounding success for CREC Coworking. The company has achieved:
Time savings: More than 300 hours saved in supply management, which has allowed the team to focus on strategic and growth tasks.
Cost reduction: More than €4,000 saved in supply costs thanks to the optimization of tariffs and contracts, with a total of €10,200 including time savings, delegating management to Polaroo.
Increased efficiency: Automated and simplified processes have improved CREC Coworking's operational efficiency.
"I like everything, although I want to highlight Polaroo's staff. Ileana and Dani have made all the arrangements easy for us. In addition, the communication is direct and simple, with quick actions. A 10", Carles Lopez Parals
The alliance with CREC Coworking has proven to be a winning formula for success in the management of coworking spaces. Thanks to Polaroo's software, and our team of experts, we have been able to provide them with the necessary tools and support to optimize their operations, reduce costs and free up time to focus on what really matters: the growth of their business.